The Microsoft Word text editor offers numerous editing functions, however it also has others related to security and privacy. This means that Word users can, for example, protect their documents / files with a password. However, something that many are unaware of is the ability to protect specific parts of text in a Word document against editing.
Related: Methods to edit images in Word
Sometimes we edit and share Word files between multiple people. This can cause parts of the text that are really important to be edited or even deleted by another user. To avoid this type of situation, Microsoft Word allows you to protect sections of the text with a password, which will prevent it from being deleted or edited.
Obviously, if a user has the protection password, they can enter it and proceed to edit said paragraph or section of Word. However, the simple fact of not being able to edit it directly will alert the user who tries to edit the text file.
To make it clear, in this post we will focus on how to password protect ONLY specific parts of the text. For example, you can prevent other users with access to the file from editing the text on a specific page of the Word document. To this restriction can also be added the complete protection of the Word file by means of a password, however this is not the purpose of this tutorial.
That said, below we show you how to avoid editing a part of the text of a Word document by protecting it from using a password:
How to protect parts of a document against writing or password deletion in a Word file.
1. Open the Word document.
2. Place the cursor at the beginning of the paragraph or text that you want to protect against editing.
3. Line followed you will have to go to the tab: page design.
4. In the tools section you will have to click on the option: Jumps.
5. When the menu displays, click on: Keep going
Note: repeat these steps by placing the mouse cursor at the end of the paragraph or part of the text that you want to protect with a password to prevent its editing and deletion.
6. The next step will be to go to the tab: Check.
7. Now in the tool section click on the option: Protect document.
8. This will open a menu in which you will have to check the 2 options boxes:
– Limit the format to a selection of styles
– Only admit this type of editing in the document.
9. In this second option you will have to display the menu and select: Filling out forms.
10. Line followed click on: Select sections …
11. This will open a small window in which you will have to select the section to which you want to apply the protection.
Important note: If we have only made one jump, our document is divided into two sections: Part One and Part Two. If you want to protect a specific paragraph you must at least two jumps. One at the beginning of the paragraph and one at the end of the paragraph.
12. Once the box of the section to be blocked has been checked, you will have to click on Accept and then on the button: Yes, apply protection.
13. This will show a new window in which you will have to enter the password that we want to use as well as its confirmation.
14. After clicking To accept, automatically the protection will take effect.
Now you can see how you can place the mouse cursor anywhere in the text except in the paragraph that we just protected. In this way, when we try to place the cursor in said paragraph, it will automatically jump to the beginning of it, not allowing you to edit it.
How to remove text editing protection in Word.
If you want to allow the editing of a specific part of the text of a Word document again, you will have to repeat the steps shown by going to: Review> Protect Document.
Now when the side menu is shown you will find the button: suspends protection.
After clicking on it, a window will appear in which you will have to enter the protection password.
Finally, by clicking Accept the protection will be unlocked. You can close the menu or, on the contrary, edit the protected section and reactivate the protection.
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