Microsoft Excel is the spreadsheet tool built into the Microsoft Office suite. It is one of the most widely used calculation programs worldwide and is optimized for data analysis and calculation. This flexible program can also be used to build data analysis models, write simple and complex formulas to perform calculations on that data, extract pivot tables from the data in any way possible, and present data with professional-looking graphs.
Related: How to sort data in a CSV spreadsheet with Excel.
In order to perform the desired calculations and operations, Excel offers users a huge amount of customization options, although all the data is arranged in table form, that is, in columns and rows that form cells in which the information is placed.
One of the simplest operations to carry out is the possibility of eliminating rows that for some reason we want to delete. This is not much of a mystery if we just want to delete a row from the Excel spreadsheet. However, when dealing with a large amount of data, the truth is that deleting rows one at a time can be a daunting task.
Fortunately, Microsoft Excel allows you to delete multiple rows at once to save users time and effort. However, as we have mentioned, the program offers a huge number of options and functions, so for certain users it can be difficult to delete several rows at the same time. It should also be noted that there are several ways to delete multiple rows from Excel at once.
That said, below we want to show you in detail how to delete several rows from an Excel spreadsheet at the same time:
Method 1: How to delete multiple rows in Microsoft Excel using context menu
This method works well when you intend to delete multiple contiguous or consecutive rows, follow these steps:
1. Open the Microsoft Excel spreadsheet.
2. In the bar on the left where the row numbers are shown, you must click and hold on the first of the rows, and drag the select to the last of the rows you want to delete.
3. When all the Excel rows are selected you must click with the right button of the mouse on any area of the selected one.
4. In the displayed context menu, you must select the option: Delete.
5. Automatically, the selected rows in the Excel document will be automatically deleted.
Method 2: How to delete multiple rows in Excel using keyboard shortcuts.
In this method, we are going to use the keyboard shortcut: Ctrl + key –
1. Open the Excel file.
2. Select all the rows you want to remove from the spreadsheet. This can be done in the way indicated in method 1 or if you want to select rows that are not consecutive you will have to hold down the Ctrl Key and row followed by clicking on the number of each of the rows that you want to select.
3. Once selected, you will have to use the keyboard shortcut: Ctrl + Key –
4. This will automatically delete the rows.
Method 3: Delete Multiple Rows in Excel Based on Cell Color
Excel has a filter option that allows users to sort data in different ways. Among the filter options we will find the option of cell colors. Using this function we can eliminate rows that contain cells with a certain color.
1. Open the Microsoft Excel sheet.
2. Go to the tab: Data
3. Here you will have to click on the option: Filter.
4. Click the down arrow icon added to the top of one of the columns.
5. This will open a menu in which you will have to go to: Sort by color
6. When the colors are displayed, select the color of the rows you want to delete.
7. At this point, all rows containing the indicated color will be displayed on top and selected.
8. Finally, you just have to right click on the selected rows and in the context menu select: Delete or use the keyboard shortcut: Ctrl + Key –
9. This will cause all rows selected with a specific color to be removed.
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